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Finance & Reconciliation

Your Payouts Don't Match Your Books. We Fix That.

Amazon settles every 14 days. Shopify pays daily. eBay pays weekly. Each bundles sales, fees, refunds, and adjustments into a lump sum that never matches your records. Your finance team spends 15+ hours a month just making the numbers line up. We automate all of it.

15+ hrs
spent on reconciliation monthly
3-5%
profit leak from hidden fee errors
13,000+
US tax jurisdictions to navigate
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Sound Familiar?

These are the finance problems we solve every week for eCommerce businesses across the USA, UK, and Middle East.

Payouts Never Match Your Books

Marketplaces group sales, fees, refunds, and adjustments into composite batches. Amazon reports typically don't match internal records by 20% up or down. One company found $500,000 in unreconciled deposits because nobody was matching settlements to bank deposits regularly.

Reconciliation Eats Your Week

Every week: download statements from every channel, cross-reference payouts against orders, categorize fees, post entries, investigate discrepancies. Multi-channel sellers doing $50K+/month spend 15+ hours a month (nearly two full working days) just on reconciliation.

Hidden Fees Are Eating Your Margins

Referral fees, FBA fees, storage fees, long-term storage fees, advertising costs, payment processing charges, currency conversion. Most sellers have a 3-5% profit leak from fees they never track properly. FBA fees alone went up roughly 30% over the past two years.

Tax Compliance Is a Minefield

13,000+ US tax jurisdictions. 175 countries with VAT/GST. EU rates range from 17-27% by country. Marketplace facilitator laws in all 45 US sales tax states. Get nexus rules wrong and you face surprise back taxes and penalties. One miscalculation eats into margins on every international sale.

What We Do for You

Complete finance automation: set up, configured, and managed by Zolify.

01

We Automate Payout Reconciliation

We set up automated matching between marketplace settlements and your accounting system. Every payout parsed (sales, fees, refunds, adjustments) categorized and posted without manual entry.

Deliverables

  • Amazon settlement automation
  • Shopify payout matching
  • eBay/Etsy fee parsing
  • Bank deposit reconciliation
Automated payout reconciliation matching settlements to books
02

We Track Every Fee Down to the Penny

We map every marketplace fee type to the right expense account: referral fees, FBA fees, storage charges, advertising costs, payment processing. No more hidden profit leaks.

Deliverables

  • Fee categorization by type & channel
  • FBA fee tracking (fulfillment, storage, long-term)
  • Advertising cost attribution
  • Payment processor fee reconciliation
Marketplace fee breakdown and categorization by channel
03

We Handle Multi-Currency Accounting

Selling in USD, GBP, EUR, AED, INR? We configure multi-currency accounting with proper exchange rate handling, so your P&L reflects real numbers, not converted approximations.

Deliverables

  • Multi-currency transaction recording
  • Automatic exchange rate updates
  • Currency gain/loss tracking
  • Consolidated reporting in base currency
Multi-currency accounting with global currency support
04

We Set Up Tax Compliance

US sales tax nexus, UK VAT & MTD, UAE VAT, India GST/TCS. We configure the right tax rules for every jurisdiction you sell in. Tax-ready data for filing, not a scramble at deadline.

Deliverables

  • Multi-state sales tax configuration (US)
  • VAT setup & MTD compliance (UK)
  • VAT registration & FTA reporting (UAE)
  • GST/TCS setup & filing support (India)
Automated tax compliance across multiple jurisdictions
05

We Automate Month-End Close

We build workflows that reduce your month-end close from weeks to days. Bank reconciliation, accruals, inventory adjustments, and journal entries, automated and CA/CPA-reviewed.

Deliverables

  • Automated bank reconciliation
  • Accrual & deferral workflows
  • Inventory cost adjustments
  • CA/CPA-reviewed financial statements
Accelerated month-end close from weeks to days
06

We Build Financial Visibility

We create dashboards that show true profitability: by channel, by product, by region. After all fees, returns, and costs. So you know exactly where you're making and losing money.

Deliverables

  • Channel-level P&L dashboards
  • Product margin analysis (after all fees)
  • Cost of goods sold tracking
  • Cash flow forecasting
Financial dashboards with revenue, profit, and KPI tracking

How We Work

1

Financial Assessment

We audit your current accounting setup: chart of accounts, reconciliation processes, tax configuration, and reporting gaps. You get a written assessment with recommendations.

2

System Architecture

We design your accounting structure: account mappings for each marketplace, fee categorization rules, tax configurations, and reporting dashboards. You approve before we build.

3

Setup & Automation

We configure Zoho Books, connect all channels, set up automated reconciliation rules, and validate historical data. Hands-on training for your finance team.

4

Monthly Review & Support

We review your books monthly with a CA/CPA, catch discrepancies, optimize automation rules, and ensure tax compliance stays current as regulations change.

Built on Zoho

Your accounting runs on Zoho Books, natively connected to inventory, CRM, and analytics. One ecosystem, real-time data flow.

Zoho ecosystem: CRM, Inventory, Books, Analytics connected natively

Results You Can Expect

15+ hrssaved monthly on reconciliation
3-5 daysmonth-end close (from weeks)
3-5%profit recovered from fee tracking
Zerosurprise tax penalties with proper compliance

Based on industry benchmarks and Zolify implementation outcomes.

Common Questions

Amazon (all regions), Shopify, WooCommerce, eBay, Etsy, Walmart, and any platform with settlement reports or API access. We also reconcile payment processors: Stripe, PayPal, Square, Razorpay.

Each marketplace sends settlement reports with line items (sales, fees, refunds, adjustments). We configure automated rules that parse each line item, categorize it to the right account in Zoho Books, and match it to the corresponding bank deposit. No manual data entry.

Yes. We configure tax rules for US multi-state sales tax, UK VAT (including MTD), UAE VAT, and India GST/TCS. We don't file taxes for you (your CA/CPA handles that), but we deliver tax-ready data that makes filing straightforward.

That's common. We start with a cleanup: reconciling historical transactions, fixing misclassified entries, and setting proper opening balances. Cleanup typically takes 2-4 weeks depending on how far back we need to go.

Basic setup (single channel + accounting) takes 2-4 weeks. Multi-channel with full payout reconciliation and tax setup takes 4-8 weeks. Cleanup of historical books adds 2-4 weeks. We'll scope it precisely after the financial assessment.

Finance automation projects range from $5K-$25K depending on channels, complexity, and historical cleanup needed. Ongoing managed accounting starts at $499/month. The financial assessment is $500-$700 and gives you a clear scope.

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Ready to Stop Chasing Numbers and Start Trusting Them?

Book a free consultation. We'll audit your financial operations and show you where automation can save you hours every month.

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